Call for Coordinators – IAPSS World Congress 2024
Athens, Greece
The International Association for Political Science Students (IAPSS) – the largest international organization representing students of political science and related disciplines worldwide – offers unique opportunities for students and junior researchers to grow professionally and personally in a global network. IAPSS is hereby launching a Call for Coordinators tasked with the organization and implementation of the 2024 World Congress. All the Coordinators are expected to work together with the VP of Academic Affairs and VP of Programs.
IAPSS’ largest annual academic conference for students of political science and related disciplines, will take place on May 21-24, 2024 in Athens, Greece.
We are looking for candidates from all over the world for the following positions:
(1) Administration Coordinator (2 coordinators)
(2) Speakers Coordinator (2 coordinators)
(3) Promotion Coordinator (3 coordinators)
(4) Fundraiser Coordinator (2 coordinators)
Administration Coordinator
The Congress Administration Coordinator is in charge of various tasks, including:
- sending invitations for the conference to political science departments;
- preparing our guidebook, newsletters, and other communications for the participants;
- monitoring all registrations and payments;
- replying to inquiries from participants and interested students;
- drafting invitation letters and certificates for participants who require them;
You will be great at this job if: you have an excellent grasp of English; you have a great eye for detail to prevent spelling errors and make sure website links are all correct; you have good customer service skills and like to communicate with people; you are organized and know how to find documents and locate resources to assist others; you can create very organized spreadsheets; you are willing to jump in and help other teams when needed, especially on last-minute tasks.
Speakers Coordinator
The Speakers Coordinator is responsible for the conceptualization and setting-up of the speakers program of the World Congress:
- drafting the speakers program related to the World Congress theme;
- researching, sharing, and gathering lists of potential speakers;
- contacting and confirming the speakers, overseeing similar processes with IAPSS partners’ speakers;
- communicating with booked speakers, and arranging logistical matters (e.g. accommodation details, meetings, presentation slides);
- managing last-minute emergencies if a speaker cancels (can you find a last-minute substitute)
You will be great at this job if: you have familiarity with topics in political science and what topics would be interesting for students to hear lectured on; you have good social savvy to navigate difficult situations with important speakers; you attend a lot of think tank or educational speaker series; you are familiar with the important names in political science; you have experience with program management; you respond to emails quickly; you have a strong command of English and an eye for detail to avoid spelling and formatting errors; you are thorough and think before you reach out (ex: conduct background checks or ensure that speakers don’t discuss politically-sensitive topics before reaching out); you’re sensitive to political issues and world events.
Social Media Coordinator
The Social Media Coordinator is in charge of the social media marketing of the World Congress and is working towards the increase of the financial capabilities of the event, by securing either partnerships or services. He/she will work closely with the International Public Relations Department.
- drafting and implementing the Congress’ social media communication strategies, in cooperation with PR Department;
- helping to update and improve the World Congress web pages on the IAPSS website;
- digitally designing and adapting the materials of the World Congress such as but not limited to the guidebook, certificates, and badges based on existing templates;
- reaching out to new partners for shared promotion;
- organizing social media calendars
- *Knowledge of graphic design, video making, and Adobe Photoshop/InDesign/other design software programs, or willingness to learn independently, is highly preferred.
You will be great at this job if: you are familiar with social media platforms and like coming up with new social media strategies; you are creative; you are familiar with graphic design and are willing to make visually appealing social media visuals and promotional videos; you can take feedback; you’re familiar with political science organizations and can present/represent IAPSS to these potential partners; you are available to frequently update our social media platforms; you have good communication skills (on social media and with your team & supervisor); you can work with limited supervision but collaborate with your teammate.
Fundraising Coordinator
Fundraising Coordinator is in charge of various tasks, including:
- researching grant opportunities and applying for grants;
- creating and managing sponsorship and advertisement packages and booklets to share with potential sponsors;
- mapping and securing potential sponsors – international, national, and local;
- researching international organizations and identifying key people to reach out to
You will be great at this job if: you have you want to learn a valuable skill like applying for grants and fundraising; you have a good command of Greek and English and strong and persuasive writing skills; you are good at public speaking and presenting IAPSS over the phone to potential sponsors; you have political familiarity with organizations; you are persistent and driven; you are organized and can create spreadsheets to track donor responses; you’re strategic and like to plan when/how to reach out to people; you’re willing to dive right into the work.
Base Requirements for all positions:
– a high degree of mutual responsibility, motivation, self-initiative, and dedication, combined with reliability and flexibility in regard to the work in a highly international environment with a strong intercultural competence;
– readiness to devote approximately 10 hours per week to the execution of the various tasks that come together with the positions – work is scarce early on but picks up closer to the conference date to be 10 hours;
– excellent command of the English language (spoken and written) and strong communication skills; Good communication skills in another language are desirable but not required.
– current/recent/previous enrollment in a political science or related program (of any educational level including undergraduate, graduate studies, or PhD position);
– experience and willingness to work with a high degree of organizational and conceptual freedom, but punctual and committed to adhere to work-related frameworks.
It is beneficial if candidates have:
– experience with organizing events and/or conferences;
– preference is given to candidates located in the country/region of the conference;
– working knowledge of Greek.
The positions are – as all other positions within IAPSS – voluntary and unpaid, and apply for the period from January 3 to June 15, 2024.
You must be able to travel to Athens for the dates of the conference. Some financial support for travel may be provided. Candidates from Greece will be prioritized.
To apply, please submit a CV and a letter of motivation (max. 1 page, referring to your experience, skills, interests, and plans related to the position of interest) no later than December 7 (23:59 EST)
Shortlisted candidates will be invited for a Zoom interview. The official installment will take place in the beginning of January but you will be integrated into the running work processes right after the acceptance of the position. Please do not hesitate to contact us in case of further questions or inquiries.
