IAPSS General Assembly Participation Checklist
The IAPSS General Assembly and Elections will take place online on Sunday, December 18, 2022, at 14:00 CET (8:00 EST).
The IAPSS General Assembly and Elections will take place online on Sunday, December 18, 2022, at 14:00 CET (8:00 EST).
The IAPSS Legal Framework comprises IAPSS’ guiding documents that oversee how it operates. You should read through the Legal Framework before the General Assembly because you will be voting on amendments to it.
Bylaws are the most powerful of the documents that outline the basic organizational structures of IAPSS. They must be compliant with the law of Canada so there are limitations on what can be amended. Amendments must be passed by two thirds (2/3) of those present at a General Assembly.
Policies outline non-operational matters, like what stances IAPSS takes on political issues and the values it upholds. They require a majority General Assembly vote to amend.
Candidates must submit a CV and a platform statement to secgen@iapss.org by December 11, 2022, at 23:59 CET (17:59 EST). A platform statement is like a cover letter and should outline a candidate’s qualifications and what they would do if elected to the position they are running for. There are no length requirements or limitations. Candidates should keep in mind that the CV and platform statement they send will be posted online on this web page for all members to see, so they should not include any information they do not wish to be made public. At this time, all elected positions within IAPSS are voluntary and unpaid.
Each candidate must have an active IAPSS membership by the time the General Assembly starts. Memberships can be purchased here.
Each candidate shall be able to make a short statement to address the General Assembly and motivate their candidacy. After candidates for one of the positions give their statements, there will be time for members to ask questions.
After the question period, voting opens. Voting in elections is required to remain open for three (3) days as stipulated by IAPSS’ Bylaws.
The deadline for candidacies is December 11, 2022, at 23:59 CET (17:59 EST). Please submit your documents to secgen@iapss.org.
Make sure your CV is up-to-date, and your platform statement clearly outlines the goals for the next mandate. IAPSS members want to know why you’re running for your position, so concise and straightforward documents will help them to make a decision for whom to vote.
It is not recommended for candidates to run for multiple positions. Pick a position for which you’re the most qualified.
The deadline for motion submissions is December 11, 2022, at 23:59 CET (17:59 EST). All motions and applications must be sent to secgen@iapss.org. Motions for General Assembly will be posted by December 13, 2022.
Examples of Motions to Submit: proposed changes to the IAPSS Legal Framework, proposals for what IAPSS should do as an organization, topics the IAPSS membership should discuss
Examples of What Not to Submit: concerns with IAPSS of a personal nature, motions that do not align with the IAPSS Legal Framework, and, in particular, the Code of Conduct, motions that do not align with the Canada Not-for-profit Corporations Act. If a motion falls into any of these categories, there is a chance that it will be ruled out of order by the General Assembly chairperson and not be added to the General Assembly agenda.
1. Call to order
2. Approval of the Agenda and General Assembly Committee
3. Approval of the Minutes of the April 2022 Online General Assembly.
4. Report of the IAPSS President (needs a vote to approve)
5. Balance sheet by the IAPSS Treasurer (needs a vote to approve)
6. By-Elections – (candidate presentations, questions, and voting)
a. President
c. Vice President for Academic Affairs
e. Vice President for Public Relations
7. Debate on the Future of Regions
8. Debate on the Future of IAPSS
9. Other Business
10. Adjournment
Results certified on December 22, 2022 by Justin Patrick, Chair of the 36th IAPSS General Assembly
Vote to Approve the General Assembly Committee: Passed
Motion to Amend the Agenda to Add a Discussion Topic on Lowering Membership Fees for People Starting New Associations: Failed
Vote to Approve the Agenda: Passed
Vote to Approve the Minutes from the April-May 2022 General Assembly: Passed
Vote to Approve the Report of the IAPSS President: Passed
Vote to Approve the Balance Sheet Provided by the IAPSS Treasurer: Passed
By-Election for President: Oleksii Zahreba elected
By-election for Vice-President for Academic Affairs: Eyrin Kyriakidi elected
By-election for Vice-President for Public Relations: Keorapetse Modiba elected
President
The IAPSS President leads the organization and the Executive Committee. They directly oversee the International Cooperation Department and represent IAPSS externally. They chair Executive Committee meetings. Commitment: 20 hours/week.
Vice President for Academic Affairs
This position oversees the Academic Department, which includes two academic journals, one academic blog, and a dozen Student Research Committees. Key operations include helping organize IAPSS’ delegations to academic events of partner organizations and the academic aspects of IAPSS events and initiatives, such as reviewing and editing submissions. Expected commitment: 15 hours/week.
Vice President for Public Relations
This position oversees the Public Relations Department and is responsible for all of IAPSS’ public relations and communications activities. Key responsibilities include managing social media and YouTube accounts, creating content, engaging students and promoting IAPSS around the world, engaging with media, drafting press releases, and responding to questions from members and external organizations. Expected commitment: 15 hours/week.